The
Application and Acceptance Process
Applications may be obtained and
submitted anytime by:
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Completing an application
online or download the paper version to mail
You can
do either by clicking here.
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Requesting an application from
the AVTEC Admissions Office
AVTEC Admissions Office ~
P.O. Box 889, Seward, AK 99664
(907) 224-3322 or 1-800-478-5389 ~ FAX
(907) 224-4400
E-mail the
AVTEC Admissions Office for additional information or to request a school
catalog.
Completed applications
must be turned in to the AVTEC Admissions Office with a $25
non-refundable application fee, picture ID, diploma, and transcripts.
The application fee is required for ALL TRAINING PROGRAMS. Applications sent without the
$25 application fee will not be processed.
Securing a Training Position
Applicants who are notified of
acceptance for long term programs (six weeks or more) will be sent an
acceptance letter. Within 30 days of acceptance the student must pay a
registration fee of $100.
Note:
AVTEC reserves the right to cancel any class due to the lack of
applicants. If a class is canceled, all deposits and fees will be
refunded.
Training
Prerequisites
Be at least 18 years of
age.
Applicants
under 18 will require concurrence of a parent or guardian and approval by the Director/Assistant Director. However, minimum age to reside in AVTEC housing is 18.
Be an Alaskan
resident.
Non-residents may enroll on a space available basis no more than 45
days prior to the program start date. Non-resident tuition is double the
amount listed for residents. Other costs (fees, tools, room and board) are
the same as Alaskan residents.
High school diploma or
GED.
Applicants must
provide a high school or GED transcript. Without a diploma or GED, you must
pass an "ability to benefit" test before admission. Applicants must be 18 to
take an “ability to benefit” test. For more information, contact the
Admissions Office at 800-478-5389. Obtaining a GED before attending is
strongly recommended.
Meet program
prerequisites.
All students must take a reading and math assessment prior to acceptance.
Programs may have specific admission requirements or prerequisites. Read the
program description carefully.
Students must meet physical requirements or request special
accommodations in advance. See individual program descriptions for details.
If you have problems in any of these areas, contact the Admissions Office at
the time of application to request special accommodations.
AVTEC has additional requirements which must be met for people who are
on probation, parole, incarcerated, undergoing treatment or who have
recently completed treatment. Please contact the Admissions Office for more
information.
Applicants who do not complete their application or provide inaccurate
or incomplete information will not be scheduled for training. If a person
provides false information their acceptance will be canceled.
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How Will I Know
If I Have Been Accepted?
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If you meet AVTEC admission
requirements and the entrance requirements for the specific program you
want, you will be accepted on a first-come, first served basis.
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If all positions in the
program you want are full when we receive your application, you will be
placed on a waiting list.
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You will be notified of your
standing on the waiting list and contacted as soon as a position becomes
available for you.
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When you are accepted
into a long-term program, we will send you a letter of acceptance. To secure
your position in the program, you must pay a registration fee of $100 within
30 days.
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Enrollment and Orientation
Each training program at
AVTEC has a separate enrollment date. Students enrolling in classes six
weeks or longer spend the first two days in orientation. During this time
students receive information on school procedures and services, obtain their
program schedule, and meet with a school counselor. Staff will review entry
test results with the student and make recommendations for study. An evening tutor
program is available for students who need instruction in reading and
English. Math classes required for graduation are scheduled during the
training day.
All training programs at
AVTEC have established recommended basic skill levels listed under
prerequisites for each individual training program. Students will be
tested upon their arrival. If they
fail to meet the required skill level for the program, they will either
be placed in a Foundation Skills course or terminated from the program.
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Financial
Aid
Please Have Your
Funding In Order Before Beginning Training
AVTEC accepts funding from most
funding sources that provide a written Billing Authorization detailing what
will be funded by the organization. The written Billing Authorization is a
commitment by the organization to pay what they have agreed to. For more
information on this, contact the Admissions or Financial Aid
departments.
Students should contact the
Workforce Investment Act (WIA) offices within their regions to see if they may
qualify for WIA funds. Check with the State of Alaska Job Center for more
information.
AVTEC Institutional Code: 031603
Federal Pell Grants, Federal Stafford
Loans, and Alaska Supplemental Education Loans (formerly the Alaska Student
Loan Program) are available to qualified students. Applicants must submit a
FAFSA (Free Application for Federal Student Aid), either via the web at
http://www.fafsa.ed.gov/, or
via paper application. FAFSA paper applications are available at high schools,
local colleges/communities colleges, and from AVTEC’s Admissions or Financial
Aid Office. Funding for Federal Pell Grants is based on financial need exhibited
by the student based on their prior year’s tax return information. Applicants
may be required to provide a copy of prior year’s tax returns, if requested by
the Financial Aid Office.
Alaska
Family Education Loans are also accepted by AVTEC, and may be obtained by
either completing an online application at
www.alaskadvantage.state.ak.us or downloading the application,
completing it and mailing it to the address on the application. All of these
funds, if awarded, are subject to Federal and State regulations and AVTEC
policy. These funds are disbursed in two disbursements; one at the beginning
of training, and the second when half of the total program hours are
completed by the student. Students must meet AVTEC’s definition of
Satisfactory Academic Progress to receive the funds.
To read more about Federal
Financial Aid, please visit the following website:
http://studentaid.ed.gov/students/publications/student_guide/index.html.
Online Loan Counseling
Welcome to the Online Loan Counseling
section. Students who borrow under the Federal Family Education Loan Program
are required to complete counseling before receiving loan proceeds from their
first loan and again shortly before graduating or otherwise leaving
school.
You may select the appropriate counseling session by clicking on the image below. If you have recently applied for your first loan, click on "Entrance Counseling". If you are about to graduate or otherwise leave school, click on "Exit Counseling". If you have any questions as you complete the counseling requirements, you may contact the financial aid office at (907) 224-6157 or (800) 478-5389.
Click below to continue
your counseling session:
Entrance Guide
Exit Guide
Other Financial Aid Sources
Other financial aid sources are the
Department of Veterans’ Affairs (VA), Native Corporations, Division of
Vocational Rehabilitation (DVR), and the Bureau of Indian Affairs (BIA). To
find out if you qualify for funding, contact the agencies in your
region.
Occasionally students are
eligible to receive unemployment insurance benefits while attending training.
For more information, contact Unemployment Insurance at
1-888-252-2557.
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Payments
Dormitory (Room and Board)
Dorm rooms are available to
Students. Minimum age to reside in AVTEC housing is 18. Meals are included in the room and board fees for dorm residents.
Dorm residents must pay a $200 security deposit which will be refunded
providing there are no outstanding charges.
Students who elect to live in the Dormitory will have a room reserved
for the entire length of the training program. Minimum age is 18 for acceptance into the Dormitories. Applicants for dormitory
housing must complete a Dormitory Residence Application and Contract
(Adobe PDF
document). An application is also available from the Admissions Office. Before
signing the Dormitory Residence Application and Contract, please read the
Housing section of the Student Handbook (Adobe PDF document). Short-term Dorm accommodations may
be arranged with prior approval. Dormitory residents must pay their
dormitory fees for the entire term at the beginning of each term. Fall term
is from the start of the student’s training program until the Christmas
break. Spring term is from the end of Christmas break until the student’s
graduation date, or summer break, whichever comes first. If a student moves
from the dormitory at any time during the contract period, either by choice,
eviction, withdrawal, or termination, the student forfeits all payments for
the current term. Students who graduate early will be charged up to the date
they move out of the dorms.
Room and board charges for
long-term students (enrolled in programs six weeks or longer) vary according
to length of training but are based on a fee of $26.25 per day. The room and
board charge for short-term students (enrolled in programs less than six
weeks) is $36.75 per day.
Family Housing
AVTEC has 1 bedroom, 2 bedroom
and 4 bedroom furnished apartments for students with families. Applicants for family housing
must complete a Family Housing Residence Application (Adobe PDF
document). An application is also available from the Admissions Office. Before
signing the Family Housing Residence Application, please read the
Housing
section of the Student Handbook
(Adobe PDF document). If accepted for family
housing, the applicant must pay $400 (half of the security deposit) and sign
a family housing contract to reserve an apartment. Family housing residents
must pay the remaining half of their security deposit ($400) and first month's rent ($760 for 1 bedroom, $895 for 2 bedroom in Alderwood, $955
for 2 bedroom in 4-plex, $1100 for 4 bedroom in Alderwood) when they move into their apartment. Meals are NOT
included for family housing residents.
Meal tickets may be purchased at the Business Office, 8 AM to 5 PM, Monday through Friday.
There is a discount for volume purchases. Meal tickets are non-refundable.Tuition
A $100
registration fee is
required to be submitted within 30 days of notification of acceptance for
all long term programs to secure a training position. The registration fee is applied
towards tuition on enrollment day. The first half of tuition (less the $100
registration fee), book fees, student fees, and the current term room and
board must be paid on enrollment day. Tuition for short term programs (less
than six weeks) is required to be paid in full to reserve a training
position.
Security Deposit, Student
Services Fee, & Technology Fee
A student security deposit of $50
is required to be paid on enrollment day. This deposit is fully refundable
if there are no outstanding charges on the student's account at the end of
the training program, upon withdrawal, or termination. Refunds will be
mailed to the payor within 30 days after notification of student's
withdrawal or termination is received at the Student Records Office. A
non-refundable student services fee and a non-refundable technology fee are
also required to be paid on enrollment day.
Returned Check Policy
AVTEC accepts payment by personal check
and reserves the right to withdraw that privilege at any time to anyone. The
person receiving the benefit from the returned check is responsible for
repayment if the check is returned to AVTEC unpaid. A $25 returned check
charge, plus the amount of the check, will be charged to the party responsible
for the check. The fee will be assessed for any checks returned to AVTEC,
regardless of the reason.
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Transferring from One Program
to Another
Students are able to
transfer from one training program to another by completing a Training
Program Transfer Request form. Approval of the department head of both
training programs, the student’s counselor, AVTEC’s Instructional
Administrator, and when applicable, a designee for the student ’s funding
source is required. The student must meet with AVTEC’s Financial Aid Officer
to go over the changes in costs that will occur as a result of the transfer,
and notify the Admissions Office. The transfer form can be obtained from the
student’s Counselor and must be filled out completely, signed, and given to
the Student Records Office prior to the transfer taking effect.
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Withdrawal, Refund, and Repayment Policies
AVTEC is required to have a fair and
equitable refund policy. Using the appropriate refund policy for the
student’s financing and program length, a refund is calculated if a student
withdraws, drops out, is terminated, or otherwise fails to complete the
student’s contracted training program on or after the first day of training.
The school’s policy is considered fair and equitable if the policy provides
for a refund of the larger of the calculations required for the type of
financing the student is receiving.
Policies
Affecting All Students or Potential Students
Withdrawal/Cancellation Before
Classes Begin
All monies paid, with the
exception of the non-refundable application fee, will be refunded if notice
of cancellation is received 7 calendar days prior to the first day of
training. If notice of cancellation is not received 7 calendar days prior to
the first day of training, $100 of the registration fee will be considered a
termination fee, thus non-refundable. Any tuition funds paid in excess of
$100 will be refunded to the party that paid them.
If the student fails to attend by
the third day of training and has not arranged for late enrollment, the
student will be dropped from enrollment and the registration fee of $100
will be retained as a termination fee, as noted in the paragraph above. Late
enrollment may be allowed under extenuating circumstances and must be
pre-arranged through AVTEC’s Admissions Office.
Short-term students (students
enrolled in programs less than 6 weeks in length) who do not show up for
class will forfeit the tuition for the class, up to $100, as a termination
fee. Any organization that has agreed to pay the student’s tuition via a
billing authorization will be billed for the termination fee.
Cancellations will be acknowledged
in writing. Refunds will be made within 30 days of the notification of
cancellation to the parties that paid the funds.
Refunds are not calculated on
application, technology, and student service fees, or nonrefundable tools,
books, or materials provided by AVTEC.
Withdrawal/Cancellation After
Classes Begin
To
officially withdraw from school, a student must submit a written, signed and
dated statement of withdrawal, indicating the reason and effective date of
the withdrawal.
If a student fails to officially withdraw, the school will terminate
the student at the point the instructor or department head determines the
student will not be returning to training.
Students who fail to return from a Leave of Absence will be
considered withdrawn effective the date of their scheduled return to
school.
Official
withdrawals will be acknowledged in writing.
Refund
calculations are based on the last date of recorded attendance.
Refunds will be made no later than 30 days of the student’s official
withdrawal date.
If the student does not officially withdraw, refunds will be made no
later than 30 days from the date the school terminates the student or
determines the student has withdrawn.
The
following is the priority of the distribution of refunds, as mandated by
Federal and State regulations:
1) Unsubsidized Federal Stafford Loans, 2)
Subsidized Federal Stafford Loans, 3) Federal Pell Grants, 4) Alaska Student
Loan, 5) Other federal, state, private, or institutional sources of aid, 6)
the student and/or student’s family.
AVTEC Refund
Policy
Refunds will be made
as follows:
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For
the period of time after the training program begins but before the second
day of training, the institution shall refund 100% of the tuition.
After that,
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For
the period of time after the first day of the training program but not more
than 10% of the training program has elapsed, the institution shall refund
90% of the tuition. After that,
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For
the period of time after which greater than 10% but no more than 20% of the
class has elapsed, the institution shall refund 80% of the tuition. After
that,
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For
the period of time after 20% of the training program but not more than 25%
of the training program has elapsed, the institution shall refund 55% of the
tuition. After that,
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For
the period of time after 25% of the training program but not more than 50%
of the training program has elapsed, the institution shall refund 30% of the
tuition. After that,
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Once
50% of the class has elapsed, rounded to the nearest percent, no tuition
will be refunded.
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Room
and board/rent will be charged consistent with the agreement signed for
housing. Any funds paid in excess of the current charges will be
refunded.
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Refunds
to eligible veterans will be made on a prorated basis.
Repayments – Title IV Federal
Policy
Students
receiving any Federal Title IV aid, such as Federal Pell Grants, Federal
Stafford Loans, and Federal PLUS loans are subject to the regulations of
that program as written by the Federal Government under the Higher Education
Act of 1965 (as amended).
Students
who withdraw from class, are terminated by the institution, or otherwise do
not complete their contracted class prior to completing more than 60% of the
payment period will have their eligibility for aid recalculated based on the
percent of the term that has elapsed and that the student has
completed.
For example, when a student withdraws and has only completed 30% of
their first term of training, it will be determined they have only “earned”
30% of the Federal Title IV aid that has been disbursed or could have been
disbursed for that term. The other 70% of the funds must be returned by the
student/school, as those funds are considered “unearned”
funds.
If
the amount of aid that is considered “unearned” and must be returned by
AVTEC is more than the amount that the student has on their account at
AVTEC, the student must repay AVTEC.
The student will not be able to attend AVTEC again until that debt is
repaid.
The funds returned will be returned to the appropriate Title IV
programs in this order: Unsubsidized Federal Stafford Loans, Subsidized
Federal Stafford Loans, Federal PLUS Loans, Federal Pell
Grants.
If, once the school returns the portion
of aid they are required to return, there is still an amount considered
“unearned” and due, the student is responsible for repaying that debt to the
US Department of Education. This information will be referred to the US
Department of Education by AVTEC. Failure
to repay these funds may result in the inability to receive Federal Title IV
aid, tax refund garnishment, and other consequences.
If it is determined that a withdrawing
student has more aid earned than has actually been disbursed as of the
withdrawal date, AVTEC may apply “post-withdrawal disbursements” to any
current year charged owed AVTEC without the specific permission of the
student, providing the student would have been otherwise eligible for the
aid as of the withdrawal date. If any of the “post-withdrawal disbursement”
aid remains after amounts owed to AVTEC have been paid, withdrawing students
(or their respective PLUS borrower) will be offered, in writing,
post-withdrawal disbursements of the funds within 30 days of the
withdrawal/termination date. The
withdrawing student must accept the balance of the “post-withdrawal
disbursement” within 14 days, and AVTEC must provide the funds to the
withdrawn student within 90 days of the withdrawal date. If the
student (or parent for PLUS loans) does not respond within the 14-day
window, AVTEC is not required to make the disbursement, but may do so at its
discretion.
The fees, procedures and policies listed above
supersede those previously published and are subject to
change.
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